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Como criar lembretes do Outlook a partir de planilhas do Excel?

Este artigo fala sobre a criação de lembretes do Outlook com base em dados de planilhas do Excel.

Lembretes do Outlook de Creta em planilhas do Excel com código VBA

Crie lembretes do Outlook a partir da planilha do Excel com código VBA

Se você deseja criar lembretes do Outlook a partir do Excel, faça o seguinte.

1. Crie uma planilha que contém os cabeçalhos das colunas e os campos de lembrete correspondentes, conforme a captura de tela abaixo.

Note: Para o status ocupado coluna, número 2 significa que o lembrete será mostrado como Ocupado no calendário do Outlook. Você pode mudar para 1 (provisório), 3 (Fora do Escritório), 4 (trabalhar em outro lugar)ou 5 (grátis) como você precisa.

2. aperte o outro + F11 chaves para abrir o Microsoft Visual Basic para Aplicações janela.

3. No Microsoft Visual Basic para Aplicações janela, clique em inserção > Módulo. Em seguida, copie o código do VBA abaixo para a janela de código.

Código VBA: crie lembretes do Outlook a partir de planilhas do Excel

Sub AddAppointments()
'Update by Extendoffice 20180608
    Dim I As Long
    Dim xRg As Range
    Dim xOutApp As Object
    Dim xOutItem As Object
    Set xOutApp = CreateObject("Outlook.Application")
    Set xRg = Range("A2:G2")
    For I = 1 To xRg.Rows.Count
        Set xOutItem = xOutApp.createitem(1)
        Debug.Print xRg.Cells(I, 1).Value
        xOutItem.Subject = xRg.Cells(I, 1).Value
        xOutItem.Location = xRg.Cells(I, 2).Value
        xOutItem.Start = xRg.Cells(I, 3).Value
        xOutItem.Duration = xRg.Cells(I, 4).Value
        If Trim(xRg.Cells(I, 5).Value) = "" Then
            xOutItem.BusyStatus = 2
        Else
            xOutItem.BusyStatus = xRg.Cells(I, 5).Value
        End If
        If xRg.Cells(I, 6).Value > 0 Then
            xOutItem.ReminderSet = True
            xOutItem.ReminderMinutesBeforeStart = xRg.Cells(I, 6).Value
        Else
            xOutItem.ReminderSet = False
        End If
        xOutItem.Body = xRg.Cells(I, 7).Value
        xOutItem.Save
        Set xOutItem = Nothing
    Next
    Set xOutApp = Nothing
End Sub

Note: No código acima, A2: G2 é o intervalo de dados no qual você deseja criar compromissos com base.

4. aperte o F5 ou clique no botão Executar para executar o código. Em seguida, todos os compromissos com campos específicos serão inseridos no calendário do Outlook de uma vez.

E então, você pode ir para o calendário do seu Outlook para ver os resultados, veja a imagem: 

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Comments (66)
Rated 5 out of 5 · 2 ratings
JAIME GARCIA
JAIME GARCIA
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How can I make this module run automatically when I close Excel? That way I can input data, and only have to close the file without having to manually run the code?
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crystal
crystal     JAIME GARCIA
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Hi JAIME GARCIA，
To make the AddAppointments subroutine run automatically when you close the Excel workbook, you can apply the following VBA code. This event is triggered right before the workbook is closed. Here's how you can adjust the code to run when the workbook is closed:
1. Open the Excel workbook where you want this functionality.
2. Press Alt + F11 to open the VBA editor.
3. In the Project Explorer on the left side, find ThisWorkbook under the VBAProject for your workbook.
4. Double-click ThisWorkbook to open its code module.
5. In the code window for ThisWorkbook, insert the following code.
6. Now you need to save this workbook as Excel Macro-Enabled Workbook (click File > Save As > choose Excel Macro-Enabled Workbook from Save as Type drop-down list > click Save).

Note: In this code, be sure to replace "SheetName" with the actual name of the worksheet containing your appointment data.

Private Sub Workbook_BeforeClose(Cancel As Boolean)
    AddAppointments
End Sub

Sub AddAppointments()
    ' Updated by Extendoffice 20180608
    Dim I As Long
    Dim xRg As Range
    Dim xOutApp As Object
    Dim xOutItem As Object
    Set xOutApp = CreateObject("Outlook.Application")
    Set xRg = ThisWorkbook.Sheets("SheetName").Range("A2:G2") ' Replace "SheetName" with the actual name of your sheet
    
    For I = 1 To xRg.Rows.Count
        Set xOutItem = xOutApp.createitem(1)
        xOutItem.Subject = xRg.Cells(I, 1).Value
        xOutItem.Location = xRg.Cells(I, 2).Value
        xOutItem.Start = xRg.Cells(I, 3).Value
        xOutItem.Duration = xRg.Cells(I, 4).Value
        xOutItem.BusyStatus = IIf(Trim(xRg.Cells(I, 5).Value) = "", 2, xRg.Cells(I, 5).Value)
        xOutItem.ReminderSet = xRg.Cells(I, 6).Value > 0
        xOutItem.ReminderMinutesBeforeStart = IIf(xOutItem.ReminderSet, xRg.Cells(I, 6).Value, 0)
        xOutItem.Body = xRg.Cells(I, 7).Value
        xOutItem.Save
        Set xOutItem = Nothing
    Next I
    Set xOutApp = Nothing
End Sub
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Jdavidde
Jdavidde
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Hello:

Thank you all for this amazing forum. I hope you will forgive me if this has already been asked, but is there a way to tweak the code to create an Outlook TASK instead of an appointment?

Please advise.

David
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Rated 5 out of 5
Kristen Miller
Kristen Miller
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How can I revise the code to include multiple rows?
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crystal
crystal     Kristen Miller
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HI Miller,

In this line Set xRg = Range("A2:G2") of the code, simply change the range "A2:G2" to a range containing multiple rows, such as "A2:G10"
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Kate
Kate
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This is a great tool. Was wondering if there is a way to add the appointments to a shared calendar, instead of my personal outlook calendar.
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Sushant Gawali
Sushant Gawali
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HI Crystal,
the code worked find, but I made some changes in Table & run the code again, now I have 2 reminders for same event, how to remove 1st reminder from my outlook calendar.
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crystal
crystal     Sushant Gawali
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Hi Sushant Gawali,

The code only helps you to create reminders from Excel. If a duplicate reminder is created, you will need to go to the Outlook calendar to delete it manually. Sorry for the inconvenience.
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nitiksha
nitiksha
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If we share the excel with other user and they run this micro-enabled filed, will they have all the invites saved?
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crystal
crystal     nitiksha
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Hi,
If you save this Excel file as an Excel Macro-Enabled Workbook and send it to someone else, the invitation will be saved in their Outlook calendar after running the VBA code.
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als bra
als bra
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Excellent, thanks!
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Rated 5 out of 5
thestampdad
thestampdad
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Hi Crystal,

Thank you for letting me know.
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thestampdad
thestampdad
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Thank you for posting your code, it works perfectly for me for adding to Outlook. Is there a way to add it to a Google Calendar instead?

Thanks.
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crystal
crystal     thestampdad
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Hi David Ramsay,
I can’t fix this problem. Sorry about that.
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Hailey
Hailey
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Hello,

For some reason it won’t pull all dates.
My range is A2:C14 and it seems to cherry pick dates. Any tips?
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crystal
crystal     Hailey
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Hi Hailey,
You may need to attach a screenshot or a sample file to describe the problem you encountered more clearly.
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